Submission Requirements & Program Rules

Design teams may wish to address a single issue or provide an integrated design solution for two or more design areas. Alternative projects may also be considered.

Reporting Requirements

Each university may nominate up to four team submissions for external judging. The EWB Challenge Timor Leste submissions process (Australia & NZ) closes on 29 June 2013 (Semester One courses) and 4 November 2013 (Semester Two courses).

Each participating team submission should include a design report, or folio written in English explaining their proposed design. As a minimum, each team design submission should:

  • Contain a coversheet downloadable here.
  • Summarise the design addressing each of the selection criteria for the written submission.
  • Reflection on students’ learning / experience gained
  • Identify the alternative options considered during the design process and a justification for the selected technology, approach and/or process with a particular focus on its appropriateness to the local community and culture.
  • Provide details of the conceptual design, analysis and final design. Design calculations or an explanation may be included, appropriate to the level of team experience.
  • Identify schedules and detailed design, construction and maintenance costs associated with completion and construction of the design.
  • Identify how the selected design is appropriate to the social, environmental, economic and cultural context of the community.
  • Discuss ethics, long term sustainability and maintenance of the engineering work that would be completed as a consequence of the design.
  • Provide basic advice on the construction and operation of the design.
  • Outline the details of any external support provided to the design team and identify any content that is not attributable to the design team.


Other key considerations aiding in students proposals would include the following criteria:

  • Alignment with the cultural responsibilities
  • Setting an example of sustainable land management.
  • Creation of opportunities for locals so they can improve their livelihood in the region.
  • Create centres of environmental education and training in rural and coastal contexts.
  • Proposed solutions must consider the capacity of the community to maintain the equipment and build on their existing community strengths.
  • To take the necessary steps to protect, preserve the existing natural environment, and encourage traditional practices.


Please refer to the EWB Challenge review criteria for further details of what the reviewers will be looking for. 


Examples of previous reports can be found in the Previous EWB Challenges section within their respective Challenges. This is found under the Background Information banner.

Program rules

Different universities will have different submission requirements, but to be eligible for the EWB Challenge students will need to comply with the rules outlined below. Failure to comply will result in disqualification from the program.

Teams are eligible to participate in the EWB Challenge providing that they:

  • Are enrolled in a first-year university course in Australia or New Zealand.
    (International universities affiliated with an Australian or New Zealand University may participate in the EWB Challenge Timor Leste. However team travel expenses to the Australasian National EWB Challenge Showcase Event are not covered by the program)
  • Have 4 – 6 members.
  • Respect the privacy of all participating organisations and communities. Under no circumstances are participants to contact the communities or partner organisations directly.
  • Comply with the EWB Challenge Submission Requirements.


All student reports submitted to the EWB Challenge for review are given to the community partner to support their development programs. Universities submitting student reports to the EWB Challenge agree to dedicate the ownership of any new intellectual property (including designs, computer models, data sets, work materials ect) contained within the student reports to EWB for use in the development of programs with their associates at no cost to EWB or their associates.